Website Manager

Georgetown Little League

Georgetown Little League

Safety

Medical Release Form

GLL 2025 ASAP Safety Plan

Injury Reporting Form  

Game Cancellation Policy

GLL Pool Player & Reschedule Policy


Georgetown Little Injury & Reporting Procedure

● A binder with GLL ASAP Safety Plan & all incident reporting forms will be kept in the back of the
concession stand.
● This procedure will be included as part of every division's rules sheet, it will be emailed out to every
parent /guardian prior to the start of the season, it will be posted on the GLL website and it will be
posted outside the concession stand.
● All Managers and Coaches will get a copy of the ASAP Safety Plan.
● All Managers and Coaches must know the GLL Injury & Reporting Procedure.
● All Managers will be required to have completed Medical Release Forms for all players with them at
all practices and games - hard or digital copy.
● If an injury occurs during practice, the Manager or Coach must contact the Safety Officer, President,
VP of Baseball or VP of Softball and report the incident.
● The first to respond will fill out the Incident Tracking Report and email a copy to the Safety Officer, if
not the Safety Officer.
● If an injury occurs during a game, the Manager or Coach must find the Field Director on duty and
report the incident.
● The Field Director on duty will fill out the Incident Tracking Report and email a copy to the Safety
Officer.
● The Safety Officer will inform the President and the VP of Baseball or VP of Softball of the incident.
● The President will inform the Baseball or Softball Player Agents of all injuries.
● The Safety Officer will fill out the Little League Baseball and Softball Accident Notification Form and
submit the claim to Little League International
● A claim must be submitted within 20 days of the incident.
● The parents/guardians of the injured player are responsible for paying all bills to the medical facility
where treatment occurred. Parents will need to supply Little League International with copies of any
and all bills and LLI will reimburse the parents/guardians directly. LLI will NOT pay any bills directly
to the medical facility.
● If the injury isn't reported within 20 days of the incident GLL will not pay any medical bills as a result.
Managers and Coaches are responsible for knowing the procedure and instructing the
parents/guardians.

GLL Contact Information
Safety Officer Bill Lenzo |Contact | 616.206.0130
President Tom VanderVelde | Contact | 616.890.5998
VP Baseball Tim Wright | Contact | 616.304.3010
VP Softball Matt Warsen | Contact | 616.229.5995
Player Agent Matt Alkema | Contact | 616.916.0243




GLL Game Cancellation Policy

● The GLL President is responsible for monitoring the weather on game days. If the President is not available, either the Baseball or Softball Vice President will be responsible to monitor.
● If weather is a concern the President will work with the Head Groundskeeper, Baseball and Softball Vice Presidents to determine if games will be played.
● If games are canceled, GLL will send communication via email by 4:30 PM Monday through Friday and 8:30 AM on Saturdays.
● If weather becomes an issue after 4:30 PM Monday through Friday or 8:30 AM on Saturdays, the Field Director is responsible for monitoring the weather and contacting the President and/or Vice Presidents of Baseball & Softball to determine if games will be played or need to be canceled.
● If severe weather occurs or is imminent during games, the Field Director has the authority to cancel games for the remainder of the night.
● If games are canceled, the fields are considered closed and no practices may occur.
● If an inning cannot be completed due to weather or darkness and the game has gone 4 innings or 3 ½, if the home team is leading (Majors and below), 5 innings or 4 ½, if the home team is leading (above Majors), the game is complete and score reverts back to the last complete inning.
● All rescheduled games will be completed by the Scheduling Director within three days.
● GLL always wants to get the games in, even if it means having a delay of 1/2 – 1 hour.

Here are a few reasons why games could be canceled or delayed and the policy regarding each:

o Severe Weather Watches/Warnings
▪ If there is a tornado warning or watch within one hour of game time, all games will be canceled.
▪ If there is a thunderstorm warning within one hour of game time, all games will be canceled.
▪ If a thunderstorm watch is in effect, games will proceed as scheduled.
▪ If games are canceled due to the above, the concession stand will close also.

o Rain
▪ If it is raining and the fields are unplayable, the games will be canceled.
▪ If a light rain is falling, games will probably be played unless field conditions are affected.
▪ If a heavier rain is falling and fields are in a condition to play, a delay may be called by the field director for up to 1 hour. Players can wait out the delay in dugouts, vehicles, or in the back room of the concession stand.

o Lightning
▪ If a lightning strike is sighted, heard, or picked up with our strike indicator within 3 miles, all games will be delayed 20 minutes for each lightning strike, with a maximum delay of 1 hour. Players are asked to wait out the delay in dugouts, vehicles, or in the back room of the concession stand. The concession sales counter will close.

o Temperature
▪ If the temperature is below 40 degrees.
▪ If the “Feels Like” temperature / wind chill is below 40 degrees.
▪ If the temperature is above 95 degrees.
▪ If the “Feels Like” temperature is above 95 degrees.

o Field Conditions
▪ If there is standing water.
▪ If the fields are saturated and muddy.
▪ If there is not enough time to prep the fields before scheduled games.

o Darkness
▪ Lights will be turned on when the field director deems it is too dark to play.
▪ If it's deemed too dark to play, any games being played on fields without lights will be immediately concluded.
▪ If a game is being played on a field without lights and a comparable field with lights is open, when darkness is declared, the game may be moved to the lighted field for completion.
▪ For games being played on fields with lights, no inning will begin after 10:00 PM.

Contact

Georgetown Little League
PO BOX 553 
Jenison, Michigan 49429

Email: [email protected]

Copyright © 2025 Georgetown Little League  |  Privacy Statement |  Terms Of Use |  License Agreement |  Children's Privacy Policy  Log In